Which Property Management Software Integrates with QuickBooks

Are you looking for property management software that also tracks rental property accounting transactions?

And you really need it to work with QuickBooks Online?

If you’ve been shopping around, you have quite a few property management software tools to choose from.

Even so, it can be harder than you might think to find one that fully integrates with QuickBooks, especially the way you want it to.

Fortunately, there are not only options but also ways for property management companies and owners to get literally everything they want in one convenient package, including:

• All your desired features
• A full suite of property management tools
• Ease-of-use
• Great customer service
• An affordable price
• Full QuickBooks integration

First, let’s talk about which of the notable property management tools out there offer QuickBooks integration and which don’t.

After, we’ll go over an example of how to set up QuickBooks to integrate with our all-in-one property management tool, DoorLoop, in a matter of minutes for commercial property management and any portfolio.

QuickBooks Integration

Let’s start with the best property management software that integrates with QuickBooks, so you know what your options are for your property management business.

If you haven’t already, check out our guide on QuickBooks vs. property management software and learn how to set up QuickBooks for property management accounting.

It’s also useful to learn how the two differ, so you can understand how to manage your property accounting with both tools together.

With that said, here are the best options for property management software that integrates with QuickBooks.

1. DoorLoop

We’d be doing you a disservice if we didn’t mention our own convenient QuickBooks Online integration and complete property management solution.

With DoorLoop, you don’t just get an all-in-one property management software that makes managing your properties easier and more without stress.

Don’t believe us? Consider everything DoorLoop allows you to do beyond just accounting:

You also get an easy-to-set-up QuickBooks Online integration that you can have running in a matter of minutes.

Every time a change is made within your DoorLoop dashboard, it will automatically reflect within QuickBooks Online. Bam, as easy as that.

Even better, DoorLoop is one of the only property management tools with a full accounting suite—including bank account sync and reconciliation—and QuickBooks integration.

DoorLoop uses Plaid to automatically sync with any bank account, import your income and expenses, and categorize them automatically within the app.

So it not only offers a QuickBooks integration but also has powerful accounting tools to grant you the versatility to use both.

DoorLoop Features

• Full accounting suite: Easily perform bank reconciliation, bank account syncing, custom accounting, and more.
• Maintenance management system: Accept maintenance requests from tenants via the app, create and edit work orders, assign them to vendors, and pay those vendors all from one place.
• Tenant portal and communication tools: Communicate with tenants easily via multiple methods from one single dashboard. Give tenants an easy place to pay rent and other regular fees, improving your ability to collect your income.
• Owner portal: Give yourself an easy place to manage everything related to your owners, including printing checks and special reports, so you can keep everything neatly where it needs to be.
• Marketing and leasing tools: Enjoy marketing and leasing features like eLeasing, lease templates, screening tools, a custom website, and more.
• Convenient mobile app: Easily keep tabs on everything when you’re on the go.

DoorLoop Pricing

DoorLoop starts at just $59/month for your first 20 units.

If you need residential or commercial property management software schedule a free demo today.

2. SimplifyEm

SimplifyEm is a tool with a plethora of its own great accounting features for the property management industry. However, it’s on this list because it offers a simple QuickBooks integration too.

With SimplifyEm, you can keep your accounting based primarily in QuickBooks while taking advantage of certain dedicated features like payment reminders for tenants.

Keep in mind that SimplifyEm isn’t as complete as an accounting tool or property management tool as some others. It's missing some valuable features compared to the other options on this list.

SimplifyEm Features

• Payment reminders
• Scheduling tools and community-tracking features
• Lease tracking

SimplifyEm Pricing

SimplifyEm uses an industry-standard per unit per month pricing model, which starts at $35 per month for up to 10 units, or $110 for 100 units.

3. Condo Control

Another great option, Condo Control, is especially useful if you’re looking for a tool to help your rental property management.

It has a convenient QuickBooks integration that also offers calendar management.

If you don’t find the HOA community-based features to be useful to you, however, it might be better to look elsewhere.

Condo Control Features

• Online rent payments
• Concierge features like parking tracking
• Calendar management
• Bulletin board

Condo Control Pricing

Condo Control doesn’t list its pricing publicly, so you’ll need to contact its sales team online to find out more. accounting software property owners

Property Management Software That Doesn’t Integrate with QuickBooks

Before you jump into a guide for getting QuickBooks set up with your property management software, let’s cover a few of the notable property management software that don’t integrate with QuickBooks.

The last thing you want is to invest in a property management system, only to find that the tool you’ve just paid for and taken the time to learn how to use doesn’t play nice with your primary accounting tool.

With that said, here are the notable property management tools that don’t integrate with QuickBooks:

1. AppFolio

AppFolio is a well-rounded property management tool with lots of features. The software itself has good accounting tools, but if you’re already using QuickBooks, it’s likely not a good full-fledged replacement.

Plus, without a proper QuickBooks integration, you’ll be looking for painful workarounds or simply having to treat them as two entirely separate tools.

That would be an enormous amount of additional work and hassle that just isn’t necessary.

Add on top of that the fact that AppFolio is pricey compared to most of the options we covered that do have QuickBooks integration.

2. Yardi Breeze

Yardi Breeze is a great property management tool for property managers with smaller portfolios. It boasts a good set of training materials for getting started quickly and has one of the better UIs of the other options mentioned in this guide.

However, it doesn’t offer a QuickBooks integration of any kind. No matter how easy the software is to use in general, without integration with QuickBooks, you’ll either have to manually enter information between the tools or constantly switch back and forth to reference information.

It also doesn’t offer a smartphone app version, one of the key selling points of property management software (and an easy way to access accounting records on the go).

So, it’s not a good fit for landlords and property managers looking for a property management tool that integrates with QuickBooks.

3. Stessa

Stessa is a great option that integrates with Quickbooks.

Some additional features include:

• Financial reporting features for things like cash flow, income statements, and expense tracking
• Rent tracking 
• Owner Portal
• Document management
• Some basic leasing features
• Tax management
• Mobile app

Stessa Pricing

Stessa's "Essentials" plan is free, while its "Pro" and "Manage" plans start at $35 and $15 per month when billed monthly. As of June 2024, they offer a 20% discount when you pay annually.

How to Set Up QuickBooks Integration with DoorLoop in Two Minutes or Less

Now that you have a better idea of what property management tools play best with QuickBooks, let’s go through a quick guide to show you how easy it is to set up your QuickBooks Online integration with DoorLoop.

Here’s a quick rundown of the process, easily completed in less than a few minutes, with written steps below:

Click on Settings at the bottom left of the menu.

Go to QuickBooks Sync by looking under "Company" section.

Switch on Sync Data from DoorLoop to QuickBooks.

Input a Start Date.

This is useful if you want to limit what transactions will be copied over to QuickBooks. All transactions after the start date you select will be copied over. Click save.

A new page will prompt you to log in to your QuickBooks/Intuit account. As soon as you log in, it will initiate the transfer.

Your QuickBooks integration is now in process (it may take up to an hour for data to appear)

Now, each time a transaction is changed or edited in any way within DoorLoop, it will communicate and reflect that change within QuickBooks as well.

To learn more about how DoorLoop’s convenient QuickBooks integration works, read here

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