How to Complete Property Inspections Right

Rental property inspections are crucial for property managers to maintain the condition of the property and ensure that it is well taken care of.

They also play a significant role in protecting the property owner's investment and ensuring that the tenants are living in safe and secure conditions.

However, it can be difficult for property managers to know exactly how to conduct them and what to look for.

That's where this guide comes in.

Below, we'll provide property managers with a comprehensive understanding of rental property inspections and the steps involved in performing them effectively.

To begin, let's talk about why rental property inspections are so important.

Part I: Why Are Rental Property Inspections Important?

property inspections

Performing regular rental inspections can help to maintain the property. Some of the things that can be prevented by performing inspections include:

  • Unreported damages
  • Unreported maintenance issues
  • Illegal activities
  • Unlawful alterations

By performing inspections, landlords can ensure that their property is in good condition and prevent any potential damages or issues.

It also helps to maintain the value of the property and protect the landlord's investment.

However, there are also other benefits, which we will discuss below.

Save Money On Maintenance

Regular rental property inspections can help landlords to save money on maintenance and repairs.

By identifying any issues early on, landlords can avoid costly repairs in the future.

Inspections can also help landlords to identify any necessary upgrades that may be required to maintain the property's value and increase its cash flow.

Form Effective Landlord-Tenant Relationship

Rental property inspections can help to form an effective landlord-tenant relationship.

By performing inspections, landlords can communicate with tenants about any necessary repairs or upgrades and work together to maintain the property.

Inspections also provide an opportunity for tenants to report any issues they have with the property and to have them addressed promptly.

So, now that we know the importance of regular rental property inspections, let's talk about how to prepare for these inspections.

Part II: How To Prepare For Rental Property Inspections

The first step in conducting rental property inspections is to make sure that you have everything prepared.

Below, we will outline some of the necessary steps that you should be taking to make sure that you are fully prepared to conduct your rental property inspections.

Gathering Necessary Tools and Equipment

Before you begin any inspection, it is essential to gather all the necessary tools and equipment you will need.

This may include a flashlight, a ladder, a camera or smartphone, a pen and paper, and any other tools specific to your inspection.

Having all the necessary tools at hand will ensure that you can complete the inspection quickly and efficiently.

Making a Checklist of Items to Inspect

To ensure that you don't miss anything during the inspection, it is essential to make a checklist of all the items you need to inspect.

This may include checking smoke detectors, plumbing, appliances, electrical wiring, and any other essential elements of the property.

Your checklist should also include the condition of the property's interior and exterior, including any necessary repairs or maintenance issues that need to be addressed.

Notifying Tenants of the Inspection

Before conducting any rental property inspection, it is essential to notify the tenants in advance.

This will give them the opportunity to prepare the property and remove any personal items that may obstruct the inspection.

It is also important to provide adequate notice so that tenants can arrange to be present during the inspection if they wish.

Tenant privacy should always be respected, and it is essential to follow local laws regarding advance notice requirements.

Legal Requirements for Rental Property Inspections

Performing rental property inspections is subject to local laws and regulations, and it is essential to understand the legal requirements before conducting any inspection.

This may include the requirement to provide prior notice to tenants, the right to enter the property, and the right to inspect specific areas of the property.

It is also important to be aware of the lease agreement and any provisions it may contain regarding inspections.

So, now that you are completely prepared to conduct the inspection, we can move on to actually conducting the inspections.

Part III: Conducting A Rental Property Inspection

Conducting a rental property inspection can be a very complicated process, so it's important that you follow through with every step.

Below, we're going to cover the most important places of a property that should be inspected, as well as what to do for each of them.


A walk-through of the interior of the property is an important part of a rental inspection.

You are going to want to make sure to pay close attention to some key places, discussed below.

Kitchen Inspection

The kitchen is one of the most important rooms in a rental property, and it is important to pay close attention to the appliances, cabinets, and drawers during the inspection.

Checking the appliances in the kitchen is an essential part of any rental property inspection.

Make sure to check the refrigerator, oven, stove, and any other appliances provided in the rental unit. Ensure that they are all in good working order and that there are no leaks or damage.

It is also important to check the cabinets and drawers in the kitchen for any damage or wear and tear. Make sure that the doors and drawers are secure and functioning correctly.

Bathroom Inspection

The bathroom is another important room in a rental property that requires a thorough inspection.

Check the fixtures in the bathroom, such as the toilet, sink, and shower, to make sure that they are all in good working order and free from leaks.

Leaks can cause serious damage to a rental property, so it is essential to check for any signs of water damage during the inspection.

Pay close attention to the ceiling, walls, and floor for any signs of water damage or leaks.

Bedroom Inspection

The bedrooms in a rental property should also be thoroughly inspected during the rental property inspection.

Check the walls, floors, and ceiling for any signs of damage, such as holes or scuffs. Make sure that the windows and doors are secure and functioning correctly.

Check the closets in the bedrooms to make sure that they are clean and free from damage. Ensure that the shelves and rods are secure and functioning correctly.

Living Room

It's essential to check for damage and ensure that the space is well-ventilated.

During the inspection, look for signs of water damage, holes in walls or ceilings, or any other forms of property damage.

Make sure that the air conditioning and heating systems are functioning correctly, and there are no damp spots or leaks.

Exterior of the Property

A walk-through of the exterior of the property is also a crucial part of rental property inspections.

This includes checking the roof and gutters, windows, and doors. Make sure that the roof is in good condition and that there are no leaks.

Check the gutters to ensure they're clear of debris and properly attached to the roof.

Ensure that all windows and doors are functioning correctly and that there are no cracks or signs of damage.

Yard and Landscaping

During a rental property inspection, it's important to check the yard and landscaping.

Ensure that the grass is trimmed, the trees and shrubs are in good condition, and that any flower beds or garden areas are well-maintained.

Look for any signs of damage, such as holes or uneven pavement, and note any areas that need attention.

Maintenance Issues

Finally, it's crucial to check for any maintenance issues during a rental property inspection.

This includes checking appliances, plumbing, and smoke detectors. Make sure that all appliances are functioning correctly and that there are no leaks or other issues with the plumbing.

Ensure that smoke detectors are functioning properly and have fresh batteries.

Now, while you are inspecting all of these areas, it is crucial that you document everything that you see, which we will discuss in the next section.

Part IV: Documenting the Inspection

Proper documentation of the inspection can help ensure the condition of the property is maintained and that you, as a property manager, know about any necessary repairs.

In this section, we will explore the different steps involved in documenting a rental property inspection.

Taking Photos and Videos

The first step in documenting a rental property inspection is to take photos and videos of the property.

These images should be taken both inside and outside of the property and should capture the overall condition of the property, including the appliances, plumbing, and any maintenance issues.

Photos and videos can be a valuable tool for documenting the condition of the property before and after a tenant moves in or out, as well as for tracking changes over time.

Creating a Written Report

In addition to taking photos and videos, it is important to create a written report of the inspection.

This report should detail the condition of the property and any issues that need to be addressed. The report should include a description of the property and any needed repairs, as well as a list of any maintenance issues that need to be addressed.

The report should also include any recommendations for improvements to the property, as well as a plan for addressing any issues that are identified.

Remember that this report is especially important when the tenant moves in, as it will then be compared to the move-out inspection to determine how much of the tenant's security deposit is going to be returned.

Keeping Records of the Inspection

Finally, it is important to keep records of the inspection. This includes the written report, photos, and videos, as well as any other documents related to the inspection.

Keeping records of the inspection can help ensure that the condition of the property is maintained over time, and can also provide valuable documentation in the event of any legal disputes.

Then, once the inspections are complete and everything is documented, you can move on to the next steps after the inspections.

Part V: Following Up on Rental Property Inspections

After any inspection, there are some steps that should be taken to make sure that the inspection was successful and that any problems are quickly taken care of.

Below, we will discuss some of these important steps and how to achieve them.

Reviewing the Inspection Report with the Tenant

Before a tenant moves in, it is important to conduct a move-in inspection with a checklist to document the condition of the property and any existing issues.

When the tenant moves out, a move-out inspection should be performed to assess any property damage or needed repairs.

Regular inspections throughout the lease agreement, such as quarterly inspections, can also help to maintain the condition of the property.

It is important to review the inspection report with the tenant to ensure they understand the findings and any necessary repairs or maintenance that may need to be made.

Providing adequate notice and allowing for tenant privacy is key, as is respecting the tenant's legal right to be present during the inspection.

Implementing Necessary Repairs and Maintenance

After reviewing the inspection report with the tenant, it is crucial for the property manager to implement any necessary repairs and maintenance promptly.

This can include fixing broken appliances, addressing plumbing issues, or making sure smoke detectors are functioning properly.

Neglecting repairs can lead to further property damage and negatively impact the property's value.

It is also important for the landlord or property manager to address any existing issues noted during move-in inspections.

These can include routine maintenance and addressing any normal wear and tear.

Keeping the property in good condition will not only ensure a better living experience for the tenant but also attract new tenants and protect the investment in the property.

Scheduling Regular Inspections

In addition to move-in and move-out inspections, it is recommended to schedule regular property inspections throughout the lease agreement.

This can be quarterly inspections or bi-annual inspections, depending on local laws and the specific needs of the rental property.

Regular inspections can help identify any maintenance issues before they become bigger problems and also give the landlord or property management company a chance to assess the condition of the property and make any necessary updates or repairs.

It is important to provide tenants with prior notice before conducting any inspections, as well as to respect the tenant's privacy during the inspection.

Hiring a professional property inspector can also help ensure the inspection is thorough and conducted in accordance with industry standards.

Make property and unit inspections simpler

It's clearly important to run rental property inspections for an assortment of reasons.

However, what many don't know is how to do them correctly and efficiently.

Now, you should be able to efficiently conduct your inspections and make sure that they get done quickly and correctly.

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