Property managers typically have a lot of things they deal with.

They have to handle leases, keep up with tenants, perform maintenance on the rental properties, and much more.

But, these responsibilities only increase when you are an onsite property manager.

An onsite property manager carries out a collection of responsibilities that the property owners cannot do.

However, some property owners do not really know what onsite property managers do, so they may be missing out.

Luckily, that ends here.

In this guide, we will be going over exactly what an onsite property manager is and what they do. We will also be going over some onsite property management software that can be used by these specialized property managers.

To begin, let's go over what an onsite property manager is.

What is an Onsite Property Manager?

Onsite property managers are responsible for the day-to-day operations of a single property. This property could be either an office building, a shopping center, a community association, or an apartment complex.

The purpose of the onsite property manager is to make sure that the property is being properly maintained. This means reporting any issues with the rental property and making sure that the property owner knows everything that is happening on the property.

The onsite property manager is also responsible for balancing the books, screening prospective tenants, and making sure the tenants pay rent. Now, although this may seem like a fairly easy job, considering the property manager is also a resident of the property, it can get extremely hectic.

Since it can get so hectic, it is important for property management companies to find any way that they can make the job more efficient. One great example of this is good onsite property management software.

Not sure what that is?

No problem. Below, we will be explaining what property management software is and how it can help your business.

To begin, let's go over what property management software is.

What is Onsite Property Management Software?

You may know what regular property management software is by now. If not, let's give a quick recap.

Property management software refers to a system that has the potential to assist the property owner, or manager, with a large collection of duties. Some of the key features that property management software can have include:

  • Collecting rent, late fees, and other recurring charges from tenants
  • Complete tenant portal
  • Comprehensive property matrix
  • Handling maintenance orders

...and much more.

So, property management software basically allows property managers to save time with their rental properties. Now, what if you could take this incredible piece of technology in your pocket, anywhere you go.

This is where onsite management software can become useful.

Below, we will be outlining some of the benefits of using onsite property management software and how it can help streamline your property management business.

Benefits of Onsite Property Management Software

Before going over the benefits of using property management software, it is important to know some of the benefits of regular property management software.

Below, we will be discussing some of the general benefits of property management software.

Property Management Software Benefits

Below, we have provided a brief overview of some of the benefits of using property management software.

Maintenance Management

One of the things that property management software allows you to do is completely manage and track all maintenance orders and requests. This is extremely useful because the entire process of performing maintenance can be done in a single place.

Most systems allow the user to accept onsite maintenance requests, reach out to the vendor, schedule the maintenance, and even pay the vendor in the same place. This is extremely convenient because it means that you do not have to go around using different applications.

It is also very common for many property management software to record and collect important documents. These documents include estimates, quotes, receipts, invoices, and communications.

Tenant Screening

Many systems also allow the user to take in tenant applications from any device. This means that within the software, the user can review tenant applications, accept or reject them, and even conduct tenant screening.

Some of the other tools that some property management software offers include reference checks, background checks, credit checks, and much more.

Online Payments

Another great benefit of using property management software is the ability to collect online payments. With this feature, property managers do not have to worry about the tenant sending physical checks or paying rent in any other way.

Property managers can also track the rent that has been paid so that they know who has been paying their rent and who has not. When they find those who have not, the software also allows them to calculate any late fees that should be charged.

Advertising and Marketing

Finally, with some property management software, you have the ability to advertise your properties within the software. This includes website management tools that can help present your property in a clear and easy-to-understand manner.

Many systems will even give you the chance to build your own website for advertising your properties. This is extremely useful because a well-built ``website is essential when hoping to fill up your vacant properties. You can even add a customer review section so that prospective tenants know that you can be trusted.

Now that we know about the benefits of onsite property management software, let's take a look at one of the best choices.

Onsite Property Management Software Top Pick: DoorLoop


DoorLoop is listed as an all-in-one property management solution for a reason.

It not only offers one of the most comprehensive sets of features of any tool on this list. It also does so at a highly affordable price– especially when you consider its features– while also offering some of the best customer service and ease-of-use of any software on our list as well.

If you’re looking for a property management tool that can handle multiple property types simultaneously and seamlessly, DoorLoop will equip you with everything you need while being incredibly easy to use and navigate.

DoorLoop features

  • Streamline your maintenance management with a complete system for accepting maintenance requests, issuing orders to vendors, and communicating with tenants
  • Simplify the leasing process with eLeasing tools, tenant screening, and more
  • Keep all your property accounting in one place (not two, three, or four) with tools like automatic rent payments, bank reconciliations, a complete chart of accounts, and a QuickBooks Online integration that’s incredibly simple to set up
  • Automate your marketing with automatic listings, a clean IDX-based website, and more
  • And so much more

Schedule a free demo to give DoorLoop a try today.

David is the co-founder & CMO of DoorLoop, a best-selling author, legal CLE speaker, and real estate investor. When he's not hanging with his three children, he's writing articles here!