The Best Real Estate Management Software for 2025

Rental property management software– also referred to as property management software– comes in all shapes and sizes, from:

• Simple and narrow in purpose
• to more comprehensive all-in-one solutions for both residential and commercial properties.

Finding which tool is best for you is about knowing:

• What is out there
• And what you need

Sure, every feature might be useful to you, but what are your real bottlenecks?

• Are multiple disjointed lines of communication killing you?
• Maybe your work orders feel perpetually disorganized?
• Or does property management software sound great, but most you’ve found don’t play well with QuickBooks?

Answering each of these– and similar– questions can help inform which property management tool is best for property management companies and owners.

But to help make that process even easier for property managers and landlords, we’ve gathered some of the best options out there.

That way, you can cut down on the amount of work you need to do to find the right software.

So, let’s get started.

Real Estate Management Software at a Glance

This table provides a quick side-by-side comparison.

<table style="width:100%"><tr><th>Software</th><th>Notable Feature</th></tr><tr><td>PayHOA</td><td>Best for HOAs and condos with community-specific tools like calendar and committee management</td></tr><tr><td>Rent Manager</td><td>Custom reporting and data migration features with a broad feature set</td></tr><tr><td>RemoteLandlord</td><td>Mobile app support and strong customer service despite complex UI</td></tr><tr><td>Rentec Direct</td><td>Robust accounting tools with tenant portal and mobile app access</td></tr><tr><td>ResMan</td><td>In-app support button for immediate customer help during onboarding</td></tr><tr><td>Total Management</td><td>Commercial property features like CAM/Tax reconciliation and employee work order tools</td></tr><tr><td>Innago</td><td>Free basic plan with essential tools for small landlords on a budget</td></tr><tr><td>Property Matrix</td><td>Highly customizable software with flat pricing model, great for scaling</td></tr><tr><td>Entrata</td><td>Intuitive interface and balanced feature set for ease-of-use</td></tr><tr><td>DoorLoop</td><td>All-in-one property management suite with best-in-class ease of use and customer support</td></tr></table>

10 Top Real Estate Management Software

Below, each of our best property management software picks were selected based on their ratings on major software review sites, including:  

• Capterra
• Software Advice, and
• G2

Here’s how our top ten picks stack up for real estate professionals and property owners:

1. PayHOA

⭐⭐⭐⭐⭐ 4.7 (507 reviews)

PayHOA is our first option on the list, and specifically picked because it’s a great option for those with community residential properties.

It’s great for HOA, condo, and multi-family properties, offering features specifically suited to communities such as calendar management.

PayHOA users also report the software has responsive customer service. With that said, a big negative is that it is yet to offer a mobile app version of the software, severely limiting accessibility in day-to-day use.

PayHOA Features

• Member database
• Committee management
• Calendar management
• Work order management

PayHOA Pricing

PayHOA offers a 30-day free trial and uses a per contact, per month pricing model. Their starter plan begins at $49 per month for up to 50 contacts, up to $199 per month at 500 users.

2. Rent Manager

⭐⭐⭐⭐½  4.6 (513 reviews)

Rent Manager makes the list due to its good set of advanced features and accessibility.

The only drawback? Like many property management software options, they lack transparent pricing, which means you have to meet with a salesperson before knowing what you’re in for.

Rent Manager Features

• Custom reporting
• Online rent payments
• Custom training and data migration

Rent Manager Pricing

Rent Manager doesn’t list their pricing online, so you’ll need to contact their sales team to find out more.

3. RemoteLandlord

⭐⭐⭐⭐⭐ 4.9 (17 reviews)

Remote Landlord offers a convenient Android and iOS app version. Users also report that they offer great customer support.

However, while customer support helps the learning curve for getting started, users also report the user interface being convoluted and difficult to navigate.

RemoteLandlord Features

• Work order management
• Owner portal
• Tenant portal

RemoteLandlord Pricing

RemoteLandlord is a mix between our first two options, offering a 14-day free trial for getting started while at the same time not listing their pricing online (a strange combo). You’ll need to contact their sales team to find out more about their pricing.

4. Rentec Direct

⭐⭐⭐⭐½  4.6 (189 reviews)

Rentec Direct is another option that offers a large number and range of features, including a good set of accounting features and a convenient mobile app version.

However, similar to RemoteLandlord, users report the software isn’t super user-friendly and it can be difficult to find things.

Rentec Direct Features

• Robust reporting
• Good accounting tools
• Work order management
• Tenant portal

Rentec Direct Pricing

Rentec Direct’s PRO plan starts at $45 per month, though it only covers up to 10 units, smaller than the average property management software plan. You can increase to the $65 plan for up to 50 units, however.

5. ResMan

⭐⭐⭐⭐½  4.6 (546 reviews)

ResMan does a great job of helping their customers get started with their software, including a convenient help button you can press in-app to get customer service help at a moment’s notice.

With that said, that is ruined a bit by their complete lack of a knowledge base or tutorial videos to help users get started smoothly.

ResMan Features

• Tenant screening
• Good accounting features
• Work order management

ResMan Pricing

ResMan doesn’t have transparent pricing. You’ll need to contact them directly via their website to find out more about their pricing model.

6. Total Management

⭐⭐⭐⭐☆ 4.2 (91 reviews)

Total Management made the list as a great commercial property option.

From features such as CAM/Tax reconciliation to employee work order comms, Total Management has several unique features designed to be perfect for commercial property needs.

Total Management Features

• Tenant portal
• CAM/Tax reconciliation system
• Employee work order communications

Total Management Pricing

Total Management only lists partial pricing publicly, which can be confusing. They list their basic pricing at $2.50 per unit per month.

However, they mention that there is a monthly minimum as well, though don’t mention what that is. Typically, a monthly minimum such as this is at least several hundred per month, up to several thousand.

7. Innago

⭐⭐⭐⭐⭐ 4.9 (434 reviews)

Innago makes the list as they offer a mostly free plan. So, if you’re on a tight budget and don’t think you’d be able to afford property management software otherwise, they’re a good place to get started.

You won’t get the kind of expensive feature set you’d expect from a premium property management solution (not without paying extra), but you will get a few key features that will make a difference.

Innago Features

• Tenant portal
• Decent accounting features such as online rent payments
• Some basic maintenance management tools

Innago Pricing

Innago’s basic plan is free, with the only cost coming in the form of $2 for ACH payments and 2.75% for debit payments. In addition to this, they charge $30-35 for background checks.

8. Property Matrix

⭐⭐⭐⭐½  4.6 (35 reviews)

Property Matrix starts at $400/month. 

Known for its customizability, Property Matrix can be a solid option for businesses who plan on scaling quickly and don’t want a changing property management software charge every month. With that said, it’s important to note that this pricing is on the higher end. Even if you manage 250 units (which is the maximum for the $400 price point), there are plenty of high-functioning, more affordable options available.

Property Matrix Features

• Custom reports and fields
• Mobile app 
• Credit card & ACH payments
• Basic accounting features

Property Matrix Pricing

PropertyMatrix starts at $450/month on their Starter plan for up to 250 units. Their Pro plan, which is their recommended option, starts at $550. 

If you manage that number of units or less, you can easily find a software on this list that’s comparable (or more comprehensive) in features and significantly cheaper. 

9. Entrata

⭐⭐⭐⭐½  4.6 (395 reviews)

Entrata makes the list for its convenience and ease-of-use. So, if a good user interface and the ability to find things easy is important to you, this is a good option.

They also have a decent list of features, making Entrata a balanced choice. However, the give-and-take comes in their customer service, which users report as leaving much to be desired including slow response times.

Entrata Features

• Bank reconciliation
• Work order management
• Decent accounting features

Entrata Pricing

Entrata doesn’t display their pricing online, so you’ll need to contact them directly to find out more.

10. DoorLoop

⭐⭐⭐⭐⭐ 4.8 (693 reviews)

The only comprehensive property management software on the market to maintain a 5/5 rating on all three above-mentioned software review sites, DoorLoop brings the ideal balance of everything you’d want from a property management tool– and more.

Not only do you get an all-in-one collection of property management features, but lightning-fast load times and incredible ease-of-use.

Pair that with some of the best user-reported customer service in the industry and you’ve got the ideal property management software experience.

DoorLoop Features

• Full suite of accounting features, including multiple rent collection methods, bank reconciliations, and more
• Tenant management portal and communications tools, including one easy place to pay rent and a centralized location for communicating with tenants and streamlining maintenance requests
• Leasing and marketing tools, including automatic listings, a professional website, tenant screening, eLeasing tools, and more
• Owner portal where you can print checks and run investment management reports
• And much more

DoorLoop Pricing

DoorLoop starts at $69/month for up to 20 units and includes core features such as online rent collection, lease management, maintenance tracking, tenant portals, and basic accounting tools.

Schedule a free demo of DoorLoop today!

Find the best real estate management software for you

What a list!

We covered a number of great options and gave you a better idea of what makes a great property management software.

Hopefully, the above information helps you make a more informed decision about what real estate management software is right for you and gives you a path to getting started easily.

The right tool can make a huge difference in the day-to-day management of your properties, not only saving you time and making you more efficient, but also giving you peace of mind knowing that everything is organized and handled properly.