Top 12 Best Cloud Based Access Control Systems for 2025

Managing access is one of the biggest challenges in today’s multifamily and commercial real estate. From ensuring resident safety to handling deliveries, vendors, and guests, property managers are expected to maintain strong security while also creating a seamless living and working experience. Traditional access systems often fall short — they’re hardware-heavy, costly to update, and difficult to scale across multiple properties.

That’s why more communities are moving to cloud-based access control systems, which allow managers to update tenant permissions instantly, oversee multiple entry points remotely, and integrate with other property technologies. When paired with property management software, these systems become even more powerful, enabling tenant records, lease updates, and access credentials to stay perfectly in sync. For multifamily buildings, this means smoother move-ins and move-outs, fewer manual errors, and happier residents. For commercial properties, it means centralized oversight across offices and more secure environments for employees and visitors.

In this guide, we’ll explore the top cloud-based access control systems in 2025 and show how they can streamline operations, reduce costs, and enhance the tenant experience when combined with modern property management solutions.

Key Takeaways

• Cloud-based access control systems enhance security through remote management, reduced hardware requirements, and automatic updates, making them cost-effective and scalable solutions for property management.
• The shift to cloud-based systems from traditional access control solutions improves operational efficiency and flexibility, allowing for centralized management, improved response times, and easier scalability as organizational needs change.

What is aCloud-Based Access Control System?

Cloud-based access control systems represent a significant advancement in security technology, enabling secure remote management of access points via the internet. These systems offer a host of benefits that make them an attractive option for property managers:

• Capability to manage permissions and monitor security from any device.
• Ability for administrators to oversee multiple properties remotely.
• Unmatched flexibility and convenience.

Another key benefit of cloud-based systems is their minimal hardware requirements. Compared to traditional access control systems, which often require substantial physical infrastructure including servers and complex wiring, cloud-based systems offer the following advantages:

• Require less hardware, reducing installation time and physical space requirements
• Receive automatic updates and maintenance from cloud service providers
• Ease the management burden on property administrators
• Ensure systems are always up-to-date with the latest security features and improvements

Another advantage is the cost-effectiveness and scalability of cloud-based access control systems. The subscription-based model typically results in lower initial costs. These systems are inherently scalable, allowing for easy addition of new locations or users.

Data stored securely in the cloud enhances accessibility and safety, ensuring that critical security information is always protected. Given these benefits, cloud-based access control systems are becoming the preferred choice for modern property management.

Top 12 Cloud Based Access Control Systems

ButterflyMX: Trusted by Multifamily & Commercial Properties

ButterflyMX stands out as the leading cloud-based access control system, trusted by over 20,000 multifamily, commercial, student housing, and gated communities. This comprehensive platform offers:

• Integration of video intercoms, keypads, security cameras, and vehicle readers
• A robust security solution that covers all bases
• A mobile app with over 40,000 five-star ratings, reflecting high user satisfaction and intuitive design
• Seamless integration with other proptech solutions, appreciated by residents and property managers alike

These features create a good fully connected living experience.

One of the standout features of ButterflyMX is its video intercom system, which allows tenants to see and speak with visitors via an app on their smartphone or tablet. This enhances security by enabling residents to verify visitors before granting access and look at their identities.

Property managers can also streamline operations and enhance security by managing property access remotely through ButterflyMX’s web-based dashboard. This single cloud-based platform allows for the managed management of all doors and gates, making it an efficient and comprehensive access control solution that may include controls for enhanced security.

ProdataKey: Seamless Mobile Management

ProdataKey (PDK) offers a seamless mobile management experience through its PDKio platform, which allows users to unlock doors using their smartphones. This mobile credentialing capability provides convenience and flexibility, ensuring that users can access their properties without the need for physical keys or fobs. Additionally, ProdataKey maintains functionality during power outages thanks to backup batteries, ensuring continuous security and access management.

Integration is a key aspect of ProdataKey’s offering. It integrates with ButterflyMX’s Video Intercom System, offering automatic tenant data updates and improved visitor access safety. This integration ensures that tenant information is always current, reducing the risk of unauthorized access and improving overall security. Additionally, the integrations enhance the overall functionality of the system.

With these features, ProdataKey provides a reliable and efficient access control solution that meets the needs of modern property management.

Kisi: Flexible and Secure Access Solutions

Kisi offers flexible and secure access solutions that cater to various security needs. With Kisi, property managers can choose from multiple access methods, including mobile devices, fobs, and key cards. This flexibility ensures that users can select the most convenient and secure option for their specific situation. The mobile unlock capabilities provided by Kisi enhance user convenience, allowing for quick and easy access.

Customization is another strength of Kisi’s access control system. The platform supports customizable access levels, which can be tailored to the specific security requirements of different facilities. Kisi also integrates with various software tools, including popular directories and CRMs, to improve the user experience. This integration ensures that tenant information is always up-to-date, providing a seamless and efficient access control solution.

Brivo: Versatile Property Management

Brivo offers a versatile property management solution that caters to a wide range of property sizes, from small buildings to large commercial spaces. The Brivo Access platform improves security management by allowing organizations to handle comprehensive data sets more effectively. This enhanced data management capability ensures that security operations are streamlined and efficient.

A key benefit of Brivo’s cloud-based system is its robust remote management features, which include:

• Seamless oversight of access across multiple locations
• Providing a unified security platform that supports digital transformation
• Centralized control and monitoring of security operations

These features benefit enterprise business organizations with multiple properties.

Honeywell: Advanced Security Integration

Honeywell’s cloud-based access control solution is designed for enhanced security and management, making it an excellent choice for large facilities like airports and healthcare buildings. The system supports keyless entry using various methods, including:

• Proximity cards
• Smart cards
• Mobile credentials
• PIN
• Biometric access

This versatility ensures that users can choose the best convenient and secure entry method with openpath.

Integrating smartphone technology with Honeywell’s system offers several benefits:

• Allows users to manage and monitor access remotely.
• Provides a hands-free entry option, adding convenience especially in busy environments.
• Supports scheduled zoned access, enhancing management in complex environments.

With these advanced features, Honeywell provides a comprehensive and secure access control solution.

SALTO KS: Mobile Access for Various Sectors

SALTO KS offers a mobile access control solution that is adaptable to various sectors, including multifamily housing and commercial spaces. The SALTO KS mobile application provides remote access management through a user-friendly interface, allowing users to control door access and permissions in real-time. This real-time control feature enhances security and convenience for property managers and residents alike.

A standout feature of SALTO KS is the top Digital Key card widget, enabling quick door lock unlocking without fully opening the application. The app also supports unlocking doors via smartwatches, offering added convenience.

With these features, SALTO KS offers a flexible and efficient access control solution that meets the needs of various industries.

Genetec Synergis: Integrated IP Access Control

Genetec Synergis is an integrated IP access control system that evolved from Genetec’s original focus on video monitoring. This evolution has resulted in a comprehensive access control solution that integrates with various devices, including door controllers, locks, and PoE devices. This integration ensures that all aspects of physical security are covered, providing a robust and reliable security system.

Genetec Synergis integrates with a wide range of devices, making it a versatile and comprehensive solution. This system is particularly suitable for organizations that require a seamless integration of video surveillance and access control, enhancing security and operational efficiency.

STANLEY Security: Comprehensive Remote Management

STANLEY Security provides a comprehensive remote management solution via its cloud-based access control system. This platform features real-time monitoring for entry and exit points, allowing property managers to oversee access permissions and security events remotely. This real-time monitoring capability enhances security by providing immediate insights into access activities.

The integration of STANLEY Security’s cloud access control system with CCTV or video security systems further enhances overall security. This unified approach to managing security and access control ensures that property managers have a comprehensive view of their security operations, improving response times and operational efficiency.

LenelS2: Scalable Web-Based Solutions

LenelS2 offers scalable, web-based access control solutions that cater to various organizational needs. The company provides two cloud-based access control solutions: Cumulus and Elements. Cumulus allows remote management, enabling administrators to oversee access from anywhere. This remote management capability ensures that security operations are efficient and responsive.

Cumulus also offers proactive monitoring of system health, sending alerts to users based on performance data. This feature ensures that potential issues are identified and addressed promptly, minimizing downtime and enhancing system reliability.

Users can also customize display settings and view real-time visualizations for better monitoring. With these features, LenelS2 provides a comprehensive and scalable access control solution.

Verkada: Modern Cloud-Based Access Products

Verkada offers modern cloud-based access control products, including a variety of access controllers such as the AC41, AC62, and AX11. These innovative products are designed to provide versatile access management solutions for various businesses. The AD32 door reader, Verkada’s sole access control reader, features customizable installation options and provides real-time visual feedback through LED indicators.

Real-time visual feedback enhances the user experience by providing immediate access status confirmation. Verkada’s access control products are designed to be easy to install and use, making them an attractive option for companies looking to modernize their security infrastructure. With these features, Verkada offers a reliable and efficient access control solution.

Avigilon: Compatibility and Remote Management

Avigilon’s cloud-based platform enhances accessibility and integration capabilities, making it a versatile access control solution for various properties. The Avigilon Alta platform enables remote management, allowing administrators to modify permissions and monitor activity logs from any location.

Remote management ensures efficient and responsive security operations, offering a comprehensive and reliable access control solution.

Gatewise: Mobile-Based Multifamily Access

Gatewise specializes in mobile-based access control for multifamily properties, offering a range of features that enhance security and convenience. Temporary access keys can be shared directly from the Gatewise app, eliminating the need for physical codes. This hands-free access option, using voice commands via Siri or Google Assistant, adds an extra layer of convenience for residents.

The system also allows for real-time monitoring of property entries from a single dashboard, providing property managers with immediate insights into access activities. Gatewise also supports portfolio-wide management, allowing regional managers to oversee multiple properties well and efficiently.

With these features, Gatewise offers a comprehensive and convenient access control solution for multifamily properties.

Entegrity Smart: Evolution of Bluetooth Locks

Entegrity Smart, formerly known as VIZpin, provides a complete access control experience with various pricing tiers, including Lite, Plus 24, and Plus. This flexibility allows property managers to choose the most suitable option for their specific needs. One of the key advantages of Entegrity Smart’s systems is their ability to operate without a network, ensuring reliability even during connectivity issues.

Bluetooth locks have evolved to make access control more convenient and secure. Entegrity Smart’s offerings include user-friendly mobile applications that facilitate easy access management and credential distribution. With these features, Entegrity Smart provides a modern and reliable identity management access control solution.

HID Global: Touchless Access for Residential and Commercial Use

HID Global specializes in touchless access control technology designed to enhance user convenience and safety. This technology is particularly relevant in today’s world, where minimizing physical contact has become a priority. HID Global’s access control system supports various access methods, including:

• Mobile credentials
• ID cards
• Fobs
• PIN
• Biometrics
• Touchless NFC/Bluetooth

This versatility ensures that both residential and commercial properties can implement the most suitable and secure access methods per door for their building needs.

HID Global’s product range caters to a wide array of applications, making it an excellent choice for properties looking to modernize their access control systems. By offering touchless access solutions, HID Global not only enhances security but also improves the overall user experience, providing a seamless and efficient access control solution for both residential and commercial use.

Why Move to Cloud-Based Access Control?

Moving to cloud-based access control systems presents numerous advantages that traditional systems simply cannot match. These advantages include:

• Centralized management, which streamlines security operations through a unified interface.
• Automation of tasks such as credential management, enhancing both efficiency and security.
• Cost-effectiveness, as cloud-based systems typically operate on a subscription model, reducing the initial investment required.

Another significant advantage is the improved response times to security incidents, allowing for quicker action during emergencies. Cloud-based systems also support biometric authentication methods, providing enhanced security through multi-factor options.

Furthermore, these systems integrate seamlessly with existing security measures, such as alarm systems, ensuring a comprehensive and responsive security infrastructure. With these benefits in mind, it’s clear that transitioning to cloud-based access control systems can greatly enhance both security and operational efficiency.

Key Features of Cloud-Based Access Control Systems

Cloud-based access control systems come with a host of powerful features designed to enhance security and convenience, including:

• Emergency lockdown capability, allowing for quick and efficient lockdown of access points during critical situations.
• Advanced analytics, improving security monitoring and operational efficiency.
• Centralized data management, ensuring that access rights can be synchronized and updated efficiently to control access.

Additionally, these systems support remote management of access rights, making it easy to add or revoke user access quickly. The integration with video surveillance systems, such as those offered by Avigilon Alta, enhances incident response and situational awareness.

Features like hands-free entry and offline unlocking further enhance convenience and security, providing a comprehensive and reliable door access control solution.

Comparing Cloud-Based vs. Traditional Access Control

When comparing cloud-based access control systems to traditional systems, several key differences stand out:

• Cloud systems enable remote management, allowing administrators to oversee access control from any internet-enabled device.
• This remote capability significantly enhances operational efficiency and flexibility.
• Cloud-based systems are more scalable, making it easier to add new locations and users without major overhauls.
• This scalability is particularly beneficial for growing organizations.

Traditional access control systems, on the other hand, often require in-house IT resources for maintenance and updates, adding to operational costs. These systems can also be more difficult to manage, especially when it comes to scalability and integration with other security measures.

Cloud-based solutions, by contrast, simplify these processes and offer continuous remote support, minimizing downtime and service disruptions. With these advantages, cloud-based access control systems present a compelling alternative to traditional systems.

Integrating Access Control with DoorLoop

When paired with a property management platform like DoorLoop, cloud-based access control systems become even more powerful. DoorLoop centralizes tenant and lease information, which can then be connected to access systems through APIs or third-party integrations.

This means property managers don’t have to juggle multiple databases — tenant updates in DoorLoop can sync across systems, helping reduce errors and streamline move-ins and move-outs. The result is a smoother, more secure experience for both staff and residents.

By acting as the hub for property operations, DoorLoop makes it easier to get the most out of whichever access control solution you choose.